AP Invoice (Posting)
Transfer vendor receiving to AP and post AP invoices in the KSB Meat program, ensuring accurate financial records and streamlined invoicing processes.
Last updated
Transfer vendor receiving to AP and post AP invoices in the KSB Meat program, ensuring accurate financial records and streamlined invoicing processes.
Last updated
Step 1: Accessing the Vendor Receiving
Log in to the KSB Meat program and navigate to the "Posted Receiving List" page in PO & Inventory.
Locate the vendor receiving you want to transfer to AP.
Step 2: Transferring to AP
Once the vendor receiving is located, check if the purchase order (PO) is closed.
If the PO is closed, a "Send" button will appear.
Click the "Send" button to initiate the transfer to AP.
An AP invoice will be created with the Invoice Number pre-filled from the receiving.
The Total Amount will be set as the GL Chart of Account: Cost of Goods Sold.
Step 3: Modifying AP Invoices
If the vendor invoice has multiple items as cost of goods sold, you can modify the AP invoice to add more GL Charge Items. (if necessary)
Click "Save & Exit"
Click "Close"
Step 4: Posting AP Invoices
Locate and click the "To Post Invoice"
Review the invoice details to ensure accuracy.
You will see a list of available invoices for posting.
Checkmark the invoices that you want to post.
Once you have selected the invoices, click the "Post Check" button.
The selected invoices will be posted and will be ready to be paid.
Note: Once AP invoices are posted, the receiving cannot be unposted. Therefore, it's crucial to review the invoice details carefully before posting.
By following these steps, you can transfer a vendor receiving to AP and post AP invoices in the KSB Meat program
