New Payment by Customer

In this tutorial, I will guide you through the process of making a AR payment in the KSB Meat program.

Step 1: Access the Payment Section

• Navigate to the "New Payment" section. This section is found under "Invoicing/AR".

Step 2: Select the Customer and Invoice

• Choose the customer for whom you want to make a AR payment. You can search for the customer by name or any other relevant criteria.

Step 3: Enter AR Payment Details

1. Enter/review the following information into the form:

   • Customer: This field refers to the name of the customer or company associated with the transaction. In this case, it is "rocky"

   • Pym Method: This field indicates the method of payment chosen for the transaction. In this example, "Check" is selected. Other options may include cash, credit card, or bank transfer.

   • Check#: This field requires the user to enter the check number / ACH reference or free-text associated with the payment. You should input the specific check number provided.

   • Payment Date: This field is used to record the date on which the payment was made. Please enter the date when the payment was processed, such as "12/13/2023."

   • Check Amt: This field requires the user to enter the amount of the payment made by the check. Please input the specific amount stated on the check.

   • On Account Credit: This field indicates the amount of credit available on the customer's account, if any.

   • Invoice Credits: This field refers to any credits or adjustments applied to specific invoices and total amount of credits associated with the invoices.

   • Available Credit to use: This field displays the remaining credit amount that can be used for the transaction.

   • Total Invoice: This field indicates the total amount of the invoice being processed.

   • Bank Destination: This field specifies the destination bank for the transaction. Select the name of the bank where the funds will be deposited.

   • Deposit Date: This field requires the user to enter the date when the funds will be deposited into the bank. Please enter the specific deposit date, such as "6/17/2023."

   • Account Credit to Use: This field refers to the amount of credit from the customer's account that will be used for the transaction. Enter the amount of credit to be utilized.

   • Total Fund can use: This field displays the total fund amount available for use in the transaction.

   • Total Payment: This field indicates the total payment amount for the transaction.

   • Fund Left: This field displays the remaining fund amount after deducting the payment from the available funds. NOTE: ANY FUND IS LEFT, IT COULD RESULT OF NOT BEING APPLIED TO ALL INVOICES AS YOUR CLIENTS REQUEST

   • Note: This field allows for adding any relevant notes or additional information regarding the transaction. Enter any necessary notes or comments.

   • Created: This field records the date or timestamp when the transaction or record was created.

   • Updated: This field records the date or timestamp when the transaction or record was last updated.

Step4: Apply the AR Payment

• Identify the invoices for which you have received payments.

• If the customer specifies the invoice number being paid on the check:

• Enter/review the following information into the form:

  1. No: This field represents how many invoices are ready to paid in the table.

  2. Inv#: This field shows how many the invoice number are associated with each entry.

  3. ShipDate: This field indicates the date when the shipment associated with the invoice was made.

  4. Inv.Amount: This field displays the total amount specified on each invoice.

  5. RetCredit: This field represents the credit amount associated with returns or refunds related to the invoice. In this case, it's listed as 0.00 for all entries.

  6. Curr.Balance: This field shows the current balance remaining on each invoice after considering any returns or refunds.

  7. Amt Paid: Enter this field and it represents the amount that has been paid towards each invoice.

  8. ADJ (+ve Credit / -ve Debit): Enter this field that accounts for any adjustments made to the invoice balance, either positive (credit) or negative (debit). (optional)

  9. New Balance: This field displays the updated balance after considering any adjustments and payments.

  10. Info: Click in and Enter this field provides any additional information or notes and remark related to each entry. (optional)

Step 5: Verify and Confirm

• Review the payment details to ensure accuracy, including the payment amount, method, and applied invoice or outstanding balance.

• If everything is correct, click on the "Save & Exit" or "Save" button to finalize the payment transaction.

By following these steps, you will have successfully made a payment in the KSB Meat program. This helps maintain accurate financial records and allows for efficient tracking of customer payments and outstanding balances.